Careers

Diversion Hub - Executive Assistant to the Chief Executive Officer

Overview

The Diversion Hub will be a collaborative, multi-agency network in a single location dedicated to providing coordinated, life-stabilizing services to individuals navigating the criminal justice system. Currently in the planning and development stages, the Diversion Hub is in the process of acquiring its 501(c)3 nonprofit status. This role reports to the CEO and will be located in Oklahoma City. There is a national search underway to identify and hire the CEO.

Responsibilities of the Program Officer

  • Responsible for administrative support for the CEO including: special projects, multiple-calendar management, scheduling, drafting and sending internal and external communications, planning, preparation and coordination of meetings and events, file management, reporting, and stewardship.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
  • Responsible for maintaining information, including legal matters, items of historical importance, and nonprofit bylaws.
  • Manages organizational-level policies, updating as needed and helping to ensure compliance.
  • Provides administrative support, including organizing and planning meetings, preparing meeting materials, and capturing meeting minutes, as necessary.
  • Completes routine organizational administrative support including staffing front office and greeting visitors.
  • Ensures executive offices and meeting rooms are organized and presentable.
  • Ensures a hospitality-based culture in the organization.
  • Visible position requiring interaction with a broad range of internal and external constituents.
  • Provides other reception coverage as needed.

Qualifications of the Ideal Candidate

  • Bachelor’s degree, preferred.
  • A minimum of five years of experience as an executive assistant in a fast-paced environment.
  • Friendliness and flexibility to adapt to changing needs and priorities are essential.
  • Positive attitude, self-motivated, and adept problem-solver.
  • Excellent interpersonal skills and the ability to cultivate and maintain effective working relationships with staff and external constituents, including management, volunteers, vendors, governmental agency representatives, and the general public.
  • Ability to anticipate needs and communicate with others on behalf of the CEO.
  • Experience working under pressure and managing multiple, competing tasks and priorities, and ability to manage and handle ambiguity.
  • Ability to work collaboratively, exercising good judgment and decision-making skills to achieve shared goals.
  • Demonstrated ability to successfully manage projects and meet deadlines in a fast- paced environment.
  • Team player but also extremely effective independently.
  • Demonstrated professionalism and high degree of personal and professional integrity and the ability to handle sensitive and confidential information with discretion.
  • Excellent written and verbal communication skills, strong attention to detail, and editing, proofreading, and formatting skills required.
  • Highly proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

The Arnall Family Foundation has a policy to provide equal employment opportunities to all qualified persons without regard to race, creed, religion, sex, sexual orientation, age, national origin, physical or mental disabilities, marital status or any other status or characteristic protected under federal, state or local law.

Ready to Apply?

Interested applicants should send a cover letter and resume by October 04, 2019 to Lindsay Laird at careers@arnallfamilyfoundation.org. Please be sure to put the job title in the subject line.

The position is full-time with a competitive benefits package.

Compensation commensurate with experience and qualifications.